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Breadcrumb

Accessible Word: Headings

Using headings (also known as headers) in a Word Document helps all users navigate the document easier and is a more efficient way of designing a document. Changing font colors or size does not make a heading. Headings levels are created by using the Headings feature in Word in the Styles section of the Home tab.

Choose the Appropriate Heading Level

Headers should be used in order based on the content that is trying to be communicated. It is very important that header-use remain consistent across documents and headers should not be skipped!
Heading 1: All documents must have a heading 1 and is the document's title.
Think of it like a book's title.
Heading 2: This is a large category relating to Heading 1.
Think of it like a chapter in a book.
Heading 3: This is a sub-category of Heading 2.
Think of it like a section within a chapter.
Heading 4: This is a sub-sub-category.
Think of it like a sub-section within a chapter's section. And so on!
Having a Word Document structured with headings could also make a document easier to follow along.
Heading structure.
Document with heading styles applied.

Add Headings to a Document

  1. Add a heading text to a document.
  2. Place cursor at text.
  3. Select the appropriate heading level to create a heading.
    Heading styles.
    Heading styles.
    Heading style 1 applied to text.
    Heading style 1 applied to text.